# Invite guests to a meeting and see who is coming > In SkedX CRM, a meeting made in Calendar or Tasks can send its guests a real calendar invite — the kind Gmail, Outlook and Apple Calendar show with Accept, Decline and Maybe. In New meeting the invite goes by itself to everyone under People, and to everyone under Optional as optional. It goes from your own connected Gmail or Outlook when you have one; otherwise from SkedX, as " via SkedX", with replies to you. Moving the meeting updates every guest's calendar; taking a guest off or cancelling the meeting removes it from their calendar; a guest added later is invited too. Each answer comes back — from the guest's reply or their calendar — and the opened meeting shows it on each person's chip: a tick for accepted, a dot for no answer yet, struck through for declined. Message the n sends the invite again to those who have not answered — it asks first, once an hour. After a move, guests are asked again. Already booked without the invite? The meeting says Not invited yet — choose Send the invite. When SkedX sent it and the Inbox cannot read your mailbox, answers go to your own email; Allow in Inbox › (Settings › Email) brings them in and returns you to the meeting. The invite carries the time, the place and the link — never the meeting's notes. A meeting a video link was created for on Google or Microsoft is invited by that calendar instead. Product: SkedX CRM · Topic: Calendar · Draft — steps not yet re-verified in the live product A meeting only happens if the other person has it in their calendar — so SkedX puts it there, keeps it right, and tells you whether they are coming. ## Step 1: The invite goes when you book In **New meeting**, add the people under **People** — and **Optional** for anyone who may skip it. The line under them says the invite goes by itself, and where it comes from — your own mailbox, or SkedX with replies to you. Open it directly: https://crm.skode.ai/calendar ## Step 2: See who is coming Open the meeting. Each person’s chip shows their answer: ✓ **accepted**, · **no answer yet**, struck through when they **declined**. Answers arrive from their reply or their calendar, usually within minutes. **Message the n** sends the invite again to everyone who has not answered — it asks first, once an hour. ## Step 3: Invite after booking A meeting booked without the invite says **Not invited yet**. **Send the invite** sends it to everyone on it. Someone you add later under **People** or **Optional** gets it when you save. ## Step 4: Move or cancel — guests are told Move the meeting and every guest's calendar moves with it, and they are asked again. Take someone off, or cancel the meeting, and it leaves their calendar. ## Step 5: When answers do not show When SkedX sent the invite and the Inbox can’t read your mailbox yet, guests' answers go to your own email. The meeting says so, with **Allow in Inbox ›** — it opens **Settings** › **Email**; connect your Outlook or Gmail for the Inbox there and you are taken back to Calendar. The next answers show here. ## Common questions ### Who is the invite from? From your own Gmail or Outlook when the Inbox may use it in SkedX (Settings › Email) — exactly as if you had sent it. Otherwise from SkedX's address as “your name via SkedX”; Reply goes to you. ### Does the guest need SkedX? No. It is an ordinary calendar invite; Gmail, Outlook, Apple Calendar and most others show Accept and Decline. ### Can someone answer for a guest? No — an answer counts only when it comes from the guest’s own email address. A forwarded invite answered by someone else changes nothing. ### Will a colleague get the meeting twice? No. When the invite lands in a colleague's connected calendar, SkedX knows it is the same meeting and only reads their answer from it. ### What does the guest see of my notes? Nothing. The invite carries the title, time, place and video link. Notes and the description stay in SkedX. ### My meeting has a Google Meet or Teams link SkedX created — who invites then? Google or Microsoft, from your calendar, as before. Their answers show from your calendar. Videos and screenshots © 2026 SkedX, with sample data only. Share and link to them freely; copying the SkedX product or its design is not allowed. Terms: https://skode.ai/terms/ ## Related guides - Your calendar: the week, a meeting at a glance, and moving it: https://skode.ai/help/crm/calendar/your-calendar/ - Create a meeting from the Calendar — with the person it is for: https://skode.ai/help/crm/calendar/create-a-meeting-from-the-calendar/ - Connect your Outlook or Google calendar: https://skode.ai/help/crm/calendar/connect-your-calendar/ - Set up your Inbox in SkedX CRM: channels, who becomes a record, the side panel, templates: https://skode.ai/help/crm/inbox/connect-your-inbox-in-skode-crm/ - Open a meeting, change it, and keep notes on it: https://skode.ai/help/crm/calendar/change-a-meeting-and-keep-notes/ Source: https://skode.ai/help/crm/calendar/invite-guests-and-see-who-is-coming/